Tennis Coaching Admin and Invoicing for UK Coaches
FlexTrainer keeps coaching records, attendance and invoicing together. Run your coaching programme from one place, whether you work as a sole trader, at a tennis centre or across several venues.
Plan every term
Set up an Autumn Term, Spring Term or Summer Term in practical 12–14 week blocks, then keep private lessons and group coaching organised courtside.
- Junior Squads and Adult Group Coaching
- Manage Junior Squads, Adult Group Coaching and individual lessons in one clear timetable.
- Attendance Registers
- Keep accurate Attendance Registers and coaching notes for every session.
- Holiday coaching
- Schedule Half-Term Camps & Easter / Summer Holiday Camps alongside your term-time coaching.
Get paid simply
Send professional invoices with the UK payment details your players and parents expect, and spend less time chasing paperwork.
- UK-ready invoicing
- Accept Bank Transfer (BACS / Faster Payments), show a Sort Code & Account Number, and record cheque payments.
- Payment tracking
- See what has been paid, follow up overdue invoices and keep a clear monthly view.
- Helpful automations
- Automated reminders help you follow up late payments without another evening of admin.
Built around UK tennis coaching
Keep the practical details of your coaching business together, from seasonal planning and attendance to invoices and accountant-ready records.
- Coach credentials
- Record whether coaches are DBS Checked and LTA Accredited (Level 1–5).
- Sole Trader and accountant-ready reporting
- Prepare records for your UTR (Unique Taxpayer Reference), VAT returns and sole trader accounts.
- Client management
- Keep player and parent details, coaching history and personalised training programmes together.
- Secure data storage
- Advanced security keeps your business data protected and available when you need it.
- Clear UK terminology
- Use “Programme”, “Centre”, “Cancelled” and “Cheque” throughout your day-to-day records.
- Mobile friendly
- Manage your coaching business on your mobile, at the club or between courts.
Customer stories
Less admin after coaching—in their own words.
Each excerpt uses the coach’s exact words and is published with permission.
I wasn’t keen on paying for another app, and getting all my clients set up did take a bit of time. But three months in, I’m getting the monthly invoices done in about half an hour rather than three or four hours. I log the lessons as I go, so I’m not trawling back through messages at the end of the month, trying to work out who I’ve taught and when.
I work for myself — I’m not running a big academy. I teach one-to-ones and small groups, and I do all the admin myself. I don’t need a complicated system for running a whole organisation. I just need to keep track of my lessons and get the invoicing right. FlexTrainer fits the way I work.
I’ve been using FlexTrainer for eight months now. Logging a lesson is straightforward enough that I still do it after a long day on court. That’s what makes the difference for me.
Get a personal demo.
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